Data Protection & Privacy Policy – Purpledayss Football Match
Purpledayss is committed to protecting the privacy and personal data of everyone involved in the Purpledayss Football Match. This policy outlines how personal information is collected, used, and stored in line with the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.
Data Collection
During the organisation and running of the event, Purpledayss may collect personal information such as:
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Player registrations and team details
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Volunteer information (e.g., names, contact details, emergency contacts)
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Donor information (e.g., name and amount for online or offline donations)
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Event communication details (e.g., email addresses for updates or follow-ups)
All data collected will be relevant, limited, and used solely for purposes directly related to the management of the event.
Data Use
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Personal data will only be used for event organisation, safety, communication, and fundraising purposes.
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Information will not be shared, sold, or distributed to third parties without explicit consent, unless required by law or for essential event operations (e.g., emergency services).
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Contact details will only be used to communicate information relating to the Purpledayss Football Match or other Purpledayss community initiatives if consent is given.
Data Storage & Security
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All personal data will be stored securely, whether in digital or paper form.
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Access to personal information will be restricted to authorised Purpledayss organisers and volunteers.
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Digital data will be stored on password-protected systems, and physical documents will be kept in secure, locked storage.
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Personal data will be retained only for as long as necessary for event management and legal requirements, after which it will be safely deleted or destroyed.
Photography & Videography
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Attendees will be notified in advance and on-site that photography and videography will take place during the event for promotional and awareness purposes.
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Notices will clearly state that footage may be used for social media, website content, and other marketing materials related to Purpledayss.
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Individuals who do not wish to appear in photographs or videos may inform a Purpledayss organiser on arrival and request to opt out, in line with our Photography & Videography Policy.
Your Rights
Under data protection laws, individuals have the right to:
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Access a copy of the personal data held about them.
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Request correction or deletion of inaccurate or unnecessary data.
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Withdraw consent for communications or data use at any time.
Requests can be made by contacting me and will be handled promptly and securely.
Commitment to Privacy
Purpledayss takes data protection seriously and ensures all staff and volunteers understand their responsibilities when handling personal information. We are committed to maintaining transparency, security, and respect for everyone’s privacy before, during, and after the event.